The Calder Foundation, a nonprofit institution dedicated to preserving the legacy of the artist Alexander Calder, is seeking to hire a full-time Office and Intellectual Property Administrator. This position is responsible for serving as first point of contact and managing the general operation of the office as well as assisting the Foundation’s Legal Department. This administrative position is an excellent opportunity for a responsible individual looking to contribute to and grow with our organization.
Office Administrator Responsibilities:
Manage the front door, receive and distribute mail, and welcome guests
• Answer and redirect phone calls and emails, respond to general inquiries by phone or email
• Order and maintain office supplies, purchase office groceries, run additional errands as needed
• Schedule office maintenance and supervise external contractors as well as building staff
• Reconcile basic accounting for office expenses
• Assist staff with additional administrative or logistical duties, such as event preparation, as needed
Intellectual Property Administrator Responsibilities:
• Field licensing requests from all international rights agencies including but not limited to ARS, DACS, ADAGP, VEGAP, and The Copyright Agency
Create and maintain records for all licensing requests and process associated licensing payment reports
Maintain the Foundation’s merchandise archive
Identify infringements of the Foundation’s intellectual property
Maintain the Foundation’s legal records and files, conduct research in Foundation archives as necessary
Compose research memos and provide direct administrative assistance for the General Counsel
Assist with other miscellaneous tasks as directed by the Intellectual Property and Content Managers
A bachelor’s degree, or equivalent, and at least one year of administrative experience
Fluency in written and spoken French is desired
An interest in the Artist and the Foundation’s activities and Mission as well as an eagerness to learn about art law and intellectual property
Excellent attention to detail, motivated and eager to pitch in, and able to identify and solve problems with minimal supervision
Excellent communication, organizational, and time management skills
Working hours: M–F 10-am–6pm, in-person
Starting Salary: $40,000/yr with generous benefits package, including paid sick and vacation leave and optional 403(b) account.
To Apply: Please send a cover letter and resume to: [email protected]
Only applicants being considered for the position will be contacted for an in-person interview. Please, no inquiries, agencies, or solicitations.
The Calder Foundation is an equal opportunity employer. We welcome applicants from all backgrounds, including those from marginalized communities, and are committed to creating a diverse and inclusive environment for all employees.
About Calder Foundation
The Calder Foundation, a nonprofit 501(c)3 organization founded in 1987 by Alexander S. C. Rower and the Calder family, is dedicated to collecting, exhibiting, preserving, and interpreting the art and archives of Alexander Calder. The Foundation’s objectives include furthering public knowledge and appreciation for the arts; conducting research in art history and related subjects and presenting those results to the general public; providing facilities and programs to assist the education and development of artists; and preserving Calder’s artistic legacy for scholarship, including the physical preservation of his works, archives, homes, and studios. Additionally, the Calder Foundation is dedicated to conserving natural resources and education in agriculture and sustainable environmental practices. The Foundation’s projects include collaborating on exhibitions and publications, organizing and maintaining the Calder archives, examining works attributed to Calder, and cataloguing the artist’s works. The Foundation also organizes its own exhibitions, lectures, performances, and events on Calder and on contemporary artists supported by the biannual Calder Prize and the Atelier Calder residency program in Saché, France.