The Orchestra Personnel Manager is responsible for the human resource management of orchestra personnel, including overseeing application of the Master Agreement Between Artis-Naples and the Musicians of the Naples Philharmonic, preparing payroll, scheduling Naples Philharmonic core musicians, hiring per-service substitute and extra musicians, coordinating auditions, addressing musician personnel issues and serving as liaison between musicians and the Music Director, guest artists and administrative staff. This position serves as an integral member of the Artistic Operations team, contributing to the creation of exceptional symphonic music presentations and patron experiences.
Coordinates/Works Closely With:
Musicians of the Naples Philharmonic
Artis—Naples artistic operations staff
Music Director and Principal Pops Conductor
Guest conductors and guest artists
Safety and Security Department
Essential Duties & Responsibilities (other duties may be assigned)
Ensure that all Naples Philharmonic activities are executed in compliance with the Master Agreement
Develop and manage all budgets related to orchestra personnel
Prepare musician payroll and ensure timely resolution of any concerns
Issue individual musician contracts, calculating salary and seniority increases each year
Distribute and collect contracts by appropriate deadlines
Manage tenure review process
Maintain personnel records and provide appropriate information to HR
Produce season calendar and weekly orchestra schedule
Distribute information regarding rehearsal orders, service locations, instrumentation and dress
Prepare musician rosters and hire needed substitute and extra musicians
Communicate information about orchestra personnel to music library and stage crew
Administer leave requests from musicians
Maintain system for tracking attendance, leave, rotation and performance assignments
Manage all auditions for open positions; prepare national advertisements, compile audition requirements, coordinate candidate registration and oversee audition process
Manage orchestra rehearsals and concerts, including timekeeping of services relating to start and end times and intermissions; ensure proper working conditions for the musicians
Facilitate communications between artistic leadership, CEO and President, Executive Vice President, Players Committee and individual musicians
Post, distribute and announce information and changes as they occur
Be available to musicians and staff, responding to voicemail and email in a timely manner
Ensure proper handling of orchestra disciplinary issues in compliance with the Master Agreement and in coordination with the President and CEO, artistic leadership and Executive Vice President
Work with touring Broadway productions and other Artis-Naples presentations to contract local musicians as needed
Perform other duties as requested, assigned or needed
Observe safety requirements. Report safety issues and items requiring work orders to Safety & Security.
Work effectively with all Artis—Naples team members.
Bachelor’s degree in music with a minimum of three years’ experience in orchestra personnel management.
The applicant shall demonstrate superior communication, management and interpersonal skills. Must be highly self-motivated with great attention to detail. Must possess strong personal integrity with the ability to handle sensitive and confidential information.
Must have a positive attitude, be able to work on a high-functioning team, possess a passion for symphonic music and an understanding of and sensitivity to the needs of orchestra musicians, guest artists and conductors.
Proficient use of Microsoft Office.
Familiarity with venue scheduling software a plus (ArtsVision).
The applicant shall be willing and able to work a flexible schedule that will include long workdays, early mornings, late nights, weekends and holidays.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, an individual should possess and demonstrate the following competencies:
Analytical – Collects and researches data; is able to analyze and interpret data.
Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in-group problem solving situations.
Technical Skills – Knowledge of computerized information systems used in office systems.
Oral Communication – Speaks clearly, confidently in positive or negative situations; listens and gets clarification; responds well to questions in office and in public settings; demonstrates group presentation skills; participates constructively and thoughtfully in meetings.
Written Communication – Writes clearly and informatively; varies writing style to meet needs; presents numerical data effectively.
Teamwork – Contributes to building a positive team spirit; puts success of team above own interests; supports other’s efforts to succeed; fosters a cooperative work environment.
Leadership – Displays passion and optimism; inspires respect and trust; exhibits confidence in self and others.
Quality Management – Improves and promotes quality; demonstrates accuracy and thoroughness.
Business Acumen – Understands business implications of decisions; aligns work with strategic goals.
Cost Consciousness – Works within approved budgets; assist in developing and implementing cost saving measures; conserves organizational resources.
Diversity – Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.
Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values.
Strategic Thinking – Assist in developing strategies to achieve organizational goals; understands organization’s strengths and weaknesses.
Organizational Core Values
Collaborative – working internally and externally to accomplish something together that we may not be able to accomplish separately in order to realize shared goals.
Transparency – behaving and communicating in a manner that exudes openness and sheer honesty.
Excellence – a standard of performance that surpasses ordinary standards.
Accountability – the acceptance and assumption of responsibility for actions, decisions and results.
Patron-first – placing the patron at the center of our efforts.
Integrity – a commitment to the highest standards, values and principles through every action and decision.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit and use hands to finger, handle, or feel.
The employee is frequently required to reach with hands and arms and talk or hear.
The employee is regularly required to stand and walk, lift, climb, push, pull, hang, reach, lean and balance.
The employee must regularly lift and/or move up to 50 pounds or more.
Specific vision abilities required by this job include close vision and color vision.
The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions. The noise level in the office is usually moderate.
The above noted position description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of the position. As the nature of business demands change so, too, may the essential functions of this position.
About Artis Naples
Artis—Naples is the premier destination for the visual and performing arts in Southwest Florida. We are driven to inspire, educate and entertain by presenting world-class events that enrich our community. With the generous support of our patrons, we offer a unique range of programs — including music, film, dance, comedy, lectures and exhibitions featuring internationally acclaimed artists. Our interdisciplinary approach cultivates a broader appreciation for art in its many forms.