Performs a variety of professional, administrative, and supervisory duties in administrating Moab Arts and The MARC (Moab Arts and Recreation Center, Building) its programs and events and infrastructure.
The Arts Director works under the general supervision of the Parks & Recreation Director. This position manages a variety of staff including other MARC staff as well as temporary positions and volunteers.
Special Community Event Coordination at the MARC
Plans, organizes, coordinates, promotes, and facilitates special events including Red Rock Arts Festival, Market on Center, Fourth of July Celebration, Holiday Programs, and other events;
Schedules and maintains communication with speakers, vendors, and participants;
Coordinates and monitors event timelines;
Reviews and analyzes evaluations;
Assists in preparing a variety of publications, materials, and programs for events;
Attends meetings and represents city office with service groups;
Coordinates participation in charitable contribution campaigns;
Acts as prime source for promotion of activities and special events;
Initiates, coordinates and/or participates in all efforts to publicize promotion of City and Arts Recreation activities, services, and events; and
Develops partnerships and secures sponsors for programs and events.
Art Education and Development Program
Plans, implements, and assesses art programs and functions for individuals of all ages;
Schedules, contracts and trains instructors to carry out visual, performing and other arts programs;
Expands art opportunities and functions available to the community;
Performs duties of production/organization staff when applicable;
Prepares, monitors and reviews individual program budgets;
Maintains appropriate fiscal records concerning general revenue and budgetary expenditures;
Prepares program information in a timely fashion to be included in the department guide;
Works cooperatively with other team members and City staff;
Recruit, interview, select, orientate, supervise, and evaluate contract instructors for the implementation of various arts education classes, and write and/or edit class descriptions and outlines;
Meet with arts staff, facility management personnel and members of the community and arts organizations to schedule seminars;
Train and supervise part-time staff and volunteers to support operations and programming;
Register students and monitor enrollment;
Design and prepare materials for workshops including timesheets, rosters, evaluation forms, registration forms, seminar handouts and handbooks;
Order, secure, and manage special services, equipment, supplies and A/V materials for studio classrooms;
Coordinate the Arts Education Programs for both adults and kids, schedule Arts Education Program classes, workshops and events;
Convene Advisory Committee and stakeholder meetings;
Oversee and continually assess the services and activities of the Arts Education Program and liaise; and
Participate in the development of the class and course descriptions for Arts Education Program Class Catalog and promotional materials.
Public Art Program
Using city buildings as curatorial space, develop and manage a program to provide a rotating display of local and national artists that are located in the region;
Within the program, develop an agreement with each artist for the location and number of art pieces to be displayed. This may include outdoor art works as well. This outdoor program may include City parks, rights of way and other City property locations;
Develop funding ideas for the possible purchase of some of the art.
Facility Management and Rentals
Completes the facility reservation process for internal staff and external users;
Manage contracts for long term and short term rentals;
Address day to day issues;
Coordinate cleaning and set up needs with the Public Works Department; and
Maintains or oversees a publicly accessible, online facility rental calendar utilizing approved City IT resources and in coordination with the City IT department.
Development of a Local Artist Program
Coordinate the fine or performing arts series and art, which includes preparation and management of the arts series and art exhibit budgets to assist the community in the promotion of art and our local artists for the economic development benefit and community or tourist enjoyment;
Oversee program related expenditures and revenue;
Produce reports and conduct program evaluations;
Provide on-site supervision of events and activities;
Hire, train and supervise temporary employees or volunteers in the execution of events; and
Ensure professionally run programs that properly use City resources, follow policies and procedures, provide the highest quality entertainment for the City and reasonably meet the expectations of the artist.
Solicits assistance of community volunteers including civic organizations, general citizens, and businesses;
Develops and organizes methods for publicity including seasonal program brochures, flyers, posters, news releases, Cable TV, website and email blasts;
Develops goals and objectives on an annual basis for programs and staff development as relates to overall department goals and policies;
Manage the day to day functions of on-going educational, cultural, recreational and arts programs, classes, workshops, special events, and rentals associated with MARC building. Maintains city records specific to the department and facility in accordance with the City’s Records Classification and Retention Schedule.
Performs other related work as required;
Management of Budget
Annually, the Arts Director must develop a draft budget for consideration by the Parks & Recreation Director and the City Manager. Once the budget is approved, the Arts Director must manage their budget balancing each line item within the year.
Required Knowledge, Skills and Abilities
Professional standards in instructing the Arts.
Arts-related activities and community services.
Methods, techniques, and principles used in the development of a variety of Arts Educations Programs
Program planning and implementation, arts education delivery and management, information dissemination and publicity techniques.
Contemporary, educative trends and technology.
Current issues and sources of information related to class/course development.
Programming for the public, working with visuals, and structuring classes.
Artists/performers/consultants in the field of Arts Education and relevant qualifications.
Coordinating and organizing seminars with key stakeholders.
Program and material classifications.
Understanding of basic art making materials, audio/visual equipment, and studio furniture.
Basic administrative processes such as purchasing, inventory control, record keeping, managing, scheduling, etc.
Inventory and database management and maintenance, and marketing.
Equal Employment Opportunity recruiting guidelines
Evaluation and assessment tools and techniques
Personnel management including workflow processes and staff scheduling.
Microsoft Office, Adobe Creative Suite, desktop publishing, website design and maintenance and other applicable software.
Cultivate relationships through appropriate communication, orally and in writing.
Deliver great customer service experiences and garner customer satisfaction to both internal and external customers.
Represent the Arts Education Program, Special Events Programming, Local Artist Program and other such programs to the public and key stakeholders, conduct meetings and work independently to coordinate and direct activities.
Determine the needs, interests, and desires of the community related to Arts and Special Events Programming.
Assess the fiscal viability of programs and evaluate customer satisfaction. Ability to identify, write, obtain and execute grants for the promotion of the community, artists and classes associated with the arts.
Redefine and modify programs following the assessment of relevant data.
Monitor programs to ensure compliance with related policies and procedures.
Discern arts activities and determine cultural interests of the community to a wide range of age groups.
Communicate information clearly and write descriptive summaries; meet schedules and timelines, and coordinate multiple programs and student enrollment.
Develop and oversee effective marketing campaigns through print, electronic and other means, in order to communicate program design and goals in promotional materials.
Design, produce and maintain an inventory of forms and business tools for respective programs.
Exercise initiative and creativity in facilitating program materials.
Manage components of programming in the art center.
Manage contractors to meet program goals.
Coordinate, train, coach and guide staff in the correct performance of tasks.
Lift and/or safely move materials and equipment in the performance of work.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience:
Associates degree in Arts Education, Arts Administration, Community Arts, Fine Arts, or equivalent; and
Two (2) years of progressive, professional field experience in the arts environment and one (1) year in a supervisory or assistant supervisory experience; or
Any combination of field experience, education, and training in arts education is required.
Possession of, or ability to obtain, an appropriate, valid Utah driver license.
Ability to pass criminal background check requirements for positions working with minors.
Work Environment and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and communicate effectively. The employee is occasionally required to use hands and fingers to handle, reach, feel or operate objects, tools, or controls in a safe manner.
The employee must occasionally lift and/or move up to 30 pounds. Ability to read, write and interpret information and data.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet while in the office, or moderately loud when in the field.
Formal application and final interview with hiring panel; review of training and experience; completion of background investigation. Successful completion of a pre-employment drug and alcohol screen test.